Personal Assistant to the CEO

As the Personal Assistant to the CEO at Luminus, you will play a crucial role in the efficient operation of the CEO office.   You manage a wide range of executive and administrative support related taks, and acts as the liaison between the CEO and various internal and external stakeholders. In this capacity, thanks to your strong and discrete organisatory and and interpersonal skills, you will be a real trustperson to the CEO to ensure an efficient organization of daily operations.

Your Daily Job

• Representation: act as first point of contact for the CEO towards internal and external stakeholders and make sure to build up a professional and constructive relationship with them to allow a smooth cooperation.
• Agenda Management and Planning: manage the CEO's complex agenda, including plan meetings and appointments, and proactively follow up/adapt if necessary remind. Act as gatekeeper, ensuring the executive’s time is used effectively.
• Travel: plan and arrange complex travel arrangements and manage any changes efficiently.
• Meeting support: prepare high level meetings including for boards/shareholders, and ensure proactive and qualitative administration/logistics/catering on time. As to executive committee functioning, this includes also management of agendas/supporting materials/attendees/follow up action points.

• Administrative Support: manage emails, draft/finalize letters or presentations, draft and process expense reports, and handle other administrative tasks that contribute to the efficient functioning of the CEO's office, within the necessary deadlines.

• Flexibility and Stress Management: manage a dynamic work environment with diplomacy, including under the pressure of last minute changes/problems. 
• Coordination: coordinate a fluent cooperation with other personal assistants of executive committee and ensure relevant backups, alignment of way of working, and an efficient documentation and filing system

Your profile

• You preferably have a bachelor's degree in Office Management or equivalent experience, with several years in a similar executive-level role being a plus.
• You possess excellent oral and written communication skills in Dutch, French, and English.
• You excel in organizational and time management skills in a fast-paced, changing environment.
• You maintain a strong sense of discretion and confidentiality.
• You have an affinity for modern technologies and digital tools.
• You adopt a solution-oriented attitude, paying attention to detail and proactively addressing challenges and last-minute changes.
• You work independently, demonstrating autonomy and self-motivation.
• You excel in networking and adaptability, have strong interpersonal skills building relationships with various target audiences.

Our offer

• A stimulating position within a dynamic and growing company.
• A challenging and varied role in which you work closely with the company's top management.
• Attractive working conditions and a competitive salary.

Why Join Us

At Luminus, this role offers more than just a job - it’s an opportunity to make a real impact and advance your career in a supportive, inclusive, and innovative environment.
We value diversity, encourage new ideas, and promote teamwork.

Our commitment is to help you achieve your full potential.

Ready to Take the Next Step?

If you are eager to join a dynamic team and elevate your career, we want to hear from you. Apply now and seize this terrific opportunity to be part of an extraordinary journey at Luminus, where we make a meaningful difference in the environment and communities we serve!

Are you the driven and enthusiastic professional we are looking for? Don't miss this chance - join our team and make a real impact!

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